Human Rights Management
Orion’s aim is to comply with human rights obligations in all our operations. We strive to ensure that there are no violations of them in our own operations or those of our subcontractors, suppliers and other collaboration partners. We are committed to and respect the principles and values of the United Nations Universal Declaration of Human Rights and Declaration on the Rights of Indigenous Peoples, and the principles in ILO conventions, and we expect the same from our partners.
Goals and performance
Every Orion employee and everyone involved in the manufacturing of our products has the right to be treated well and with respect by supervisors, subordinates and colleagues. We do not accept discrimination in any form. We acknowledge the right of indigenous peoples to their cultural and spiritual values. We do not condone or tolerate the use of child labour or forced or compulsory labour in any of our operations, nor in any such operations of our suppliers that are related to our products.
We acknowledge our employees’ freedom of association and their legal rights to memberships in labour organisations and collective agreements. Freedom of association is considered a personal matter of privacy. We respect the legal rights of the employees and their representative organisations and treat them openly and honestly. According to the Group’s general principle of legal compliance, Orion follows the legislation and binding collective agreements. This is also recorded in our Human Resources Policy, which is part of the Group’s mandatory Corporate Governance Manual.
Principles and values to respect human rights are embedded in our Code of Conduct that we expect all our staff to comply with. Correspondingly, the ethical guidelines of the Supplier Code of Conduct which applies to Orion’s suppliers define the minimum requirements to which Orion expects its partners to be committed. In addition to regulatory requirements, they include key principles for business operations concerning sustainability, governance and ethics. The GxP-critical key and preferred-class suppliers in particular are requested to commit themselves to our Supplier Code of Conduct. We also systematically monitor the compliance of our material and service suppliers and their operations.
In selecting suppliers, we have a critical approach as regards so-called risk countries where there is a risk of human rights or labour rights violations and/or exploitation of child labour, and where national labour legislation is weak or poorly enforced. In countries where a better position for the employees is ensured by international labour norms and the ILO’s central labour agreements, we require the supplier to conform to the ILO norms.
We encourage the staff to bring to the attention of the management their experiences, observations and suspicions suggesting a violation of human rights, as well as any other activity breaching the ethical codes. We aim to examine and handle the cases quickly, confidentially and impartially, and take appropriate, case-specific measures to stop behaviour and activity violating the principles.
For reporting any misconduct, primarily the route is to contact our own supervisor, the supervisor’s supervisor, the Human Resources department or the Group Internal Audit. Orion has also a public whistleblowing channel that complements the usual communications and reporting channels.
Every manager at every level of the organisation is responsible for ensuring that the human rights principles are upheld within Orion. Supervisors have an obligation to take the necessary action without delay if the rights are violated. We also emphasise the personal responsibility of every Orion employee to ensure that human rights are respected in the workplace.
The Group’s Procurement and Quality Assurance organisations are responsible for following up and monitoring the suppliers’ ability to meet our requirements and principles concerning our supply sources.
Training and awareness
All Orion managers receive training on human rights in mandatory supervisor training and in training which focuses on our Human Resources Policy and our procurement and investment principles. Employee rights, including freedom of association, are also discussed during supervisor training. As part of the Human Resources Policy, these rights are also regularly discussed in company-wide human resources information sessions.
The Code of Conduct of the Orion Group obliges all employees to behave and act in ways which respect human rights. Our employees’ awareness of the content and spirit of the Code of Conduct as well as the corporate policies is promoted by ways of internal communication, in the context of our familiarisation processes and training courses, and as part of the web-based e-onboarding programme.
Monitoring and follow-up
We monitor compliance with human rights principles and react to any violation thereof with the same corporate governance practices as are applied to other corporate internal guidelines. Persons employed by the Orion Group are expected to be familiar with the Code of Conduct.
Orion manages risks in its supply chain through its due diligence practices. Suppliers’ compliance with regulations and requirements is monitored through regular or random assessment questionnaires and undertaking risk-based audits of their facilities and operations. If an external party involved in our supply chain is observed to blatantly violate human rights principles, international agreements or legislation, we will undertake corrective action, or in an extreme case terminate the partnerships and replace the party with a compliant supplier. The main principles of our process in approving suppliers to our suppliers are described in the Sustainability section of our corporate website.